Manage existing share links: revoke / re-expire / re-scope
4 min read
View / revoke / extend / see who clicked existing share links — the management page lives here.
Opening share management
Two entries:
- Inside a script book → Plan / Deliver view → "Share Links"
- Account → Share Management (account-wide, cross-book / cross-Studio)
List columns
Each share link typically shows:
| Column | Content |
|---|---|
| Scope | Whole / Season / Episode |
| Permission | Read-only / Read+comment |
| Created | When shared |
| Expiry | Date / Never |
| Click count | How many opens |
| Last clicked | When |
| Status | Active / Expired / Revoked |
Actions
Each row's ⋯ menu:
| Action | Use |
|---|---|
| Copy link | Copy URL |
| Change scope | Different scope (e.g. was E03, change to whole script) |
| Change expiry | Extend / change date |
| Change permission | Upgrade / downgrade |
| Revoke | Instant invalidation — reopening shows "this link has been revoked" |
Revocation safety
Revoke is immediate:
- Next refresh, recipient sees nothing
- Downloaded / screenshotted content can't be recalled
- The URL is permanently invalidated (no reuse)
If you just want to temporarily hide from someone → change expiry to "yesterday" — similar effect but keeps the record for easy restore.
Revoke vs Delete
| Revoke | Delete | |
|---|---|---|
| URL | Permanently invalid | Permanently invalid |
| Still in management list? | ✅ (shows "Revoked") | ❌ (removed) |
| When to use | Want to keep the record | Don't want the record |
Cross-book / cross-Studio management
The Account-level share management page lists all share links across all books (Writing Studio + Script Studio + AI Beta Reader reports).
Useful for periodic audits: "Are all N share links still valid? Which to revoke?"
Related
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